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SHIELD RECORDKEEPING SERVICES

Plans and Permits Division
Ensure Compliance & Simplify Environmental Record-Keeping

 

Keeping up with environmental record-keeping requirements can be overwhelming. Between daily, monthly, quarterly, and annual obligations across multiple permits, many facilities face incomplete records, duplicative forms, and compliance gaps they didn’t even know existed.

SHIELD by Integrity Environmental is a structured, three-step solution designed to audit, organize, and maintain your facility’s environmental records. From the first comprehensive audit to ongoing compliance monitoring, SHIELD empowers your team with expert guidance, risk-based reporting, and a digital system built for efficiency.

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How It Works: A 3-Step Recordkeeping Solution

Each step builds on the previous, guiding you from disorganized records to reliable compliance.

Step 1: Paper Audit

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What We Do:
We collect all existing environmental permits and records for your facility and evaluate them for completeness and compliance. A comprehensive risk-based gap analysis is performed, and a master recordkeeping list is created and organized by frequency (monthly/quarterly/annually) - for immediate use.

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Deliverables:

  • Master list of all applicable environmental permits

  • Master list of required records with blank forms, sorted by frequency

  • Prioritized list of compliance gaps

  • Organized digital folder structure with all current permits and forms

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Why It Matters:

  • Transitions your records from hard copy to digital

  • Clarifies permit responsibilities and frequency

  • Exposes unknown compliance gaps

  • Creates a clear roadmap for moving forward

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Optional Add-On:
Gap corrections available at a discounted rate for SHIELD participants

Step 2: On-Site Audit

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What We Do:
Integrity staff conduct an on-site visit to interview facility management and recordkeeping staff. We identify inconsistencies, outdated practices, and real-world obstacles to compliance, then update the master lists accordingly.

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Deliverables:

  • Updated permit and recordkeeping master lists

  • Revised gap analysis with new risk-based priorities

  • Updated digital files and folder structure

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Why It Matters:

  • Captures undocumented knowledge passed between staff

  • Identifies outdated or incorrect recordkeeping practices

  • Aligns permitting documents with real-world operations

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Optional Add-Ons:

  • On-site or virtual staff training sessions

  • Further compliance corrections at SHIELD participant rates

Step 3: Monthly Monitoring

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What We Do:
We implement monthly record reviews and virtual meetings to keep your team on track. All submissions are assessed by environmental professionals, stored in a searchable cloud-based portal, and summarized in monthly compliance reports.

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Deliverables:

  • Monthly record review by a qualified professional

  • Measurable compliance scorecard each month

  • Organized, searchable digital record archive

  • Monthly virtual check-ins

  • On-demand training videos for each record type

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Why It Matters:

  • Reinforces training through repetition and feedback

  • Reduces gaps caused by turnover

  • Enables management to focus only on problem areas

  • Promotes a proactive compliance culture

Stay Compliant. Stay Confident.

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Shield Recordkeeping Services from Integrity Environmental provide the clarity, consistency, and

confidence your facility needs to stay compliant without the guesswork. All of our services come with built-in compliance support - so you're never navigating regulations alone.

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Ready to simplify your recordkeeping?

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📞 Call us today: 907-854-7347

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